The Human Resources Clerk is part of a team responsible for providing support in the various human resource functions of the Group, which include recruitment, employee relations, vacation leave and sick leave management, records upkeep and employee events. This role requires a person with an eye for detail and the ability to work on their own initiative, to tight deadlines and in a fast-paced environment;

Responsibilities

Establish relationships with employees and management, providing employee support with regard to the various HR related matters;
Be actively engaged in the administrative processes related to the human resources department - provide assistance and support for the day-to-day HR-related requirements including the upkeep of the company’s HR data system;
Manage the compilation and collection of necessary documentation required from employees, including the drafting and signing of contracts and orienting new employees to the Company;
Assist in the update of HR policies, procedures and internal guidelines;
Assist in the design and implementation of internal communications;
Monitor the implementation and compliance of the company’s HR procedures;
Administer the Sick Leave reporting and monitoring;
Assist in the recruitment and selection process, including creation of vacancies and adverts both for internal and external calls, liaising with recruitment agencies and participating in interviews;
Handle and assist the Human Resources Manager in employee relations and disciplinary procedures as required;
Take initiatives to establish positive employer-employee relations and promote a high level of employee morale;
Engage in the Company’s projects and events, and perform related duties as necessary;
Perform regular file audits ensuring the records database is accurate and up to date;
Engage in any other task related to the role.

Knowledge, skills and experience

The ideal candidate should:

Possess a minimum of 2 years’ experience in a similar role;
Possess excellent communication skills to deal effectively with employees at all levels;
Possess a practical hands-on approach to work;
Have a very good level of written and spoken English and Maltese;
Be proficient in IT, including MS Office applications.
Knowledge of Maltese employment law and HR-related qualifications will be considered an asset.

Human Resources Clerk

Job Description