"Malta","addressCountry":"MT"}},"identifier":{"@type":"PropertyValue","name":"Quinco Holdings Plc","value":"JBVL4UOSU7"},"directApply":true,"url":"https://www.nextmove.mt/CITZ6AZLGS/malta/full-time/front-office-administration-coordinator","employmentType":"FULL_TIME"}1f:T587,

Main Duties & Responsibilities

Answering phone calls/ emails in a professional manner and routing them to the appropriate department.
Maintaining a tidy and organized reception / common area.
Greeting clients/ visitors when they arrive for meetings and maintaining visitor logs.
Receive, sort and distribute daily mail and deliveries.
Schedule meetings and prepare the meeting room.
Assisting colleagues with administrative tasks such as data entry, filing, and document preparation.
Processing orders / invoices for walk-in clients and Food Chain outlets.
Taking note of out-of-stock items for Food Chain outlets and liaising with clients accordingly.
Review and reconcile invoices against delivery schedule on system.
Issuing credit notes for returned or damaged items.
Inputting temperature records for chilled and frozen items.
Reporting any discrepancies found on financial documents to management.
Provide support with ad-hoc tasks.
Facilitate and help with keeping proper Motor Vehicle records & other related tasks

About Us

Through strategic market positioning, Quinco Holdings plc supports and facilitates the building of represented brands and franchising, while transforming supply chains through operational excellence.

Front Office & Administration Coordinator

Job Description