Do you want to have the opportunity to grow personally and professionally, working in a positive can-do environment and the freedom to express your own creativity.

Are you a a self-driven, methodical individual with proven administration skills to plan and organize for success?

We are looking for a dynamic and enthusiastic person to join our Marketing team in the position of a Personal Assistant.

The role reports to the Chief Marketing Officer (CMO) and is accountable for providing administrative support in a creative and dynamic environment.

Responsibilities

Planning and organizing the CMO’s diary and making appointments as necessary
Participating in meetings together with the CMO and take minutes
Providing senior administrative support which includes data management, maintaining office systems and filing,
Screening and handling of phone calls and enquiries as appropriate
Preparing documentation, briefing papers, reports and presentations
Meeting and greeting visitors across various levels of seniority;
Dealing with incoming email, enquiries, often corresponding on behalf of the manager;
Carrying out background research and presenting findings;
Organizing and attending meetings and ensuring the manager is well prepared for meetings;
Liaising with clients, suppliers and other staff;
Carrying out specific projects and research;
Responsibility for accounts and budgets;
Supporting the CMO with the overall responsibilities and working more closely with management.

This position calls for a person who is pro-active, inquisitive, driven, ambitious, confident, thorough and collaborative. Having excellent planning skills, being able to meet deadlines and good communication skills that are courteous and professional are essential attributes.

Based at our corporate office in Bulebel, Malta, this exciting role also involves travelling overseas to attend and help set up various exhibitions.

If you are seeking to become an outstanding professional, this is your chance!

Qualifications and Desired Skills:

In possession of an A Level standard of education or Diploma MQF Level 4 in administration, business or management, preferably with some experience in a similar role;
Solid computer skills, including MS Office, Adobe Suite, Google Analytics;
Good organizational and time management skills;
Experienced and knowledgeable with social media and online marketing;
Excellent verbal, written communication skills and meeting etiquette;
Ability to work successfully in a team environment;
Strong interpersonal and leadership skills;
A self-starter with the ability to work with little supervision;
Experience with budgeting;
A strong analytical and research background coupled with the ability to translate data into action plans;
Can easily embody and communicate at all levels the company’s values and beliefs;
Trustworthy, responsible and dependable person with high integrity.

About Us
Toly Managment Ltd:
We have an enormous sense of ambition. We pride ourselves in the development of our people, company and products. There is nothing more satisfying than seeing our products on the shelves of the world's leading brands.

Personal Assistant to the Chief Marketing Officer

Job Description