Position Overview

An Administration Officer is sought to provide comprehensive administrative and clerical support, ensuring the efficient day-to-day operation of the organisation while assisting senior management with scheduling, correspondence, documentation, and office coordination.

Key Responsibilities

The selected candidate will provide general administrative and secretarial support to the General Manager and Managing Director, including managing calendars, meetings, appointments, deadlines, and upcoming activities.

The role involves preparing and maintaining documents, records, and filing systems, handling correspondence, emails and telephone calls, coordinating meeting room arrangements, and ensuring documentation is processed accurately and confidentially.

Responsibilities also include organising business travel and accommodation, coordinating events, managing office supplies and equipment, sourcing quotations from suppliers, maintaining appropriate stock levels, and liaising with the Finance Department regarding travel receipts and expenses.

The candidate will also support fleet administration, including renewals and fines, supervise housekeeping schedules, and assist with the implementation of Health & Safety procedures and the reporting of incidents or near misses.

Requirements

Candidates should have an O-Level standard of education together with a minimum of two years of proven experience in an administrative or office support position.

Proficiency in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint, is required.

The ideal candidate should demonstrate excellent organisational and time-management abilities, strong written and verbal communication skills, attention to detail, and the ability to prioritise and manage multiple responsibilities effectively.

A high level of professionalism, integrity, discretion, and confidentiality is essential, together with good problem-solving, interpersonal, teamwork, and customer service skills.

Career Opportunity

This position offers broad experience across executive support, office administration, document management, travel coordination, supplier management, fleet administration, and general business operations within a professional working environment.

Administrative Officer

Job Description