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Job Description

Our client, a legal firm based in Valletta, is currently seeking to recruit a Front Office Administrative Assistant to join its team. The successful candidate will be responsible for providing a professional first point of contact for clients and visitors, while supporting the smooth day-to-day administration of the firm.

Key Responsibilities

The selected candidate will be responsible for:

Welcoming and assisting clients at front office;
Setting up of appointments whilst managing different calendars;
Answering and directing incoming telephone calls and responding to emails in a professional manner;
Providing general secretarial and administrative support to the legal team;
Maintaining organised office systems, including filing and document management;
Providing general office support and ensuring the smooth running of the reception and office environment;

Requirements

The ideal candidate should:

Be educated to at least 'O' Level standard;
Have a good working knowledge of Microsoft Office applications;
Have previous experience in a clerical, administrative or receptionist role, preferably within a professional environment
Have a good command of both English and Maltese, with strong verbal and written communication skills;
Possess excellent communication, organisational and interpersonal skills;
Be professional, presentable, reliable and able to interact confidently with clients and colleagues;
Be able to work in an organised and structured manner, with attention to detail;

This position is being offered on a full time basis covering 9am till 6.00pm from Monday to Friday.