Malta International Airport plc is looking for an experienced and dynamic individual who is passionate about working with people within an Airport environment, is willing to continuously learn, develop, and be part of a high-performance culture. This vacancy has arisen within the Technical Projects Department.

Purpose of Position

To support the Cost Controller & Quantity Surveyor and the Technical Projects team in the commercial, financial and contractual administration of the Company’s CAPEX projects. The role assists with quantity surveying, payment certification, cost control, contract administration, procurement coordination, budget monitoring, cash flow forecasting, and project cost reporting. Main Responsibilities

Quantity Surveying & Commercial Administration

Assist in reviewing and administering Interim Payment Applications (IPAs), Interim Payment Certificates (IPCs), and Variation Orders (VOs).
Support the preparation of cost estimates, valuations, final accounts and commercial assessments.
Review contractor and consultant submissions and maintain accurate commercial records and registers.
Liaise with Project Managers, consultants, contractors and suppliers on commercial and contractual matters.

Payment & Invoice Administration

Coordinate approval workflows for payment certificates, variations, invoices and commercial submissions, including the required approvals and signatures.
Track contractor and consultant invoices from submission through approval and payment.
Liaise with Procurement and Finance to support timely processing and maintain payment, invoice and certification registers.

Cost Control, CAPEX & Reporting

Monitor project costs against approved budgets and CAPEX allocations.
Maintain cost trackers, commitments, expenditure records, forecasts and cash flow projections.
Assist with cost reconciliations, budget reviews and variance analysis.
Prepare project cost status reports, dashboards, CAPEX updates and management summaries.

RFQ, Tender & Contract Administration

Assist in issuing RFQs and administering tender processes.
Prepare commercial comparisons and tender evaluation summaries.
Maintain contract registers, track contractual obligations and support document control.

ACC Cost Management Administration

Create and maintain budget line items in the ACC Cost Management module in accordance with approved budgets.
Allocate commitments, purchase orders, invoices, IPCs and actual costs to the appropriate budget line items.
Register and maintain contracts and purchase orders, input payment application summaries and track VOs as change orders.
Maintain accurate project cost, commitment, forecast and cash flow data and support financial reporting through ACC.

General Project Support

Maintain project documentation, reports, registers and correspondence.
Assist in preparing management reports and presentations and support the Technical Projects team with project coordination and administration.

Requirements

A diploma or degree in Quantity Surveying, Construction Management, Project Management, Engineering, Finance or a related discipline.
Previous experience in quantity surveying, cost control, contract administration or project administration is desirable.
Knowledge of construction contracts, payment certification, variation management and CAPEX project environments is considered an asset.
Proficiency in Microsoft Excel; experience with Autodesk Construction Cloud (ACC) Cost Management or a similar system is considered an asset.
Strong numerical, analytical, organisational and communication skills, with attention to detail and the ability to manage multiple priorities.

Key Performance Indicatiors

Timely processing and tracking of IPAs, IPCs, invoices and Variation Orders.
Accuracy and completeness of project cost records, registers and ACC Cost Management data.
Timely preparation of cost reports, CAPEX updates and cash flow forecasts.
Effective monitoring of budgets, commitments, forecasts and actual expenditure.
Compliance with internal approval, procurement and document-control requirements.
Responsive and accurate support to the Technical Projects team and relevant stakeholders.

Benefits

Training and opportunities for personal development
Recognition and rewards for hard work
Medical insurance
Free fresh fruit
Employee discounts at retail and food & beverage outlets at the airport and Skyparks
Free regular health checks and medical tests
Unlimited access to SkySpirit gym
Staff parking facilities

About Us

In 1958, Malta International Airport was inaugurated in Luqa. There were two floors, a single restaurant, a viewing balcony and we handled approximately 50,000 passengers in one year.

We remain determined to expand our route network, improve our retail and dining service offering and continue to build on the capabilities of our team, as we work towards achieving our vision of offering the best airport experience in Europe.

Our employees are the foundations on which our successes are built, and we’re always looking to add promising people to our team – that’s where you come in! Have you got what it takes to join our high-flying team?

Why work with us?

Choose a career you love in a place that supports you

As the only airport serving the Maltese Islands, Malta International Airport is truly a unique workplace where your career can take off. Over 400 team members coming from diverse backgrounds, ranging from tourism and business administration to engineering and security, strive to ensure that each guest visiting or travelling through our airport enjoys the best possible experience.

Assistant Quantity Surveyor & Cost Control

Job Description