The Work Permit Specialist manages work permits and employment authorisations, including applications, renewals and changes, ensuring employee documentation remains valid and the Company complies with Maltese requirements.

Key Responsibilities

Manage the full work permit and employment authorisation process for TCN employees, from initial application through to approval, renewal and any subsequent changes.
Handle diAerent types of work permits, employment licences and authorisations applicable to foreign employees working in Malta.
Maintain an accurate and up-to-date database and tracking system of all employee work permits, employment licences, application statuses and expiry dates.
Monitor upcoming permit and document expirations and proactively initiate renewal processes within the required timeframe.
Follow up with relevant authorities regarding pending applications, appointments, approvals, outstanding documentation and any other matters application process.
Support the other teams by advising on work permit requirements and documentation before and during the recruitment and onboarding process of TCN employees.
Coordinate with Operations and Recruitment regarding expected start dates and ensure that work authorisation requirements are considered before confirming employment commencement.
Act as a point of contact for TCN employees regarding work permit and employment authorisation queries.
Proactively identify potential compliance risks, delays or issues and escalate them to the HR Manager.

Assist with internal and external audits, inspections and requests for documentation relating to employee work authorisations.

Requirements

Ability to manage a high volume of employees, applications and deadlines simultaneously.
Previous experience in work permits, immigration, employment licensing, HR administration or a similar role would be considered an asset.
Strong follow-up and time-management skills.
Excellent written and verbal communication skills.
Strong problem-solving and organisational skills.
Ability to work independently and take ownership of assigned cases.
Ability to work under pressure and meet strict deadlines.
Strong interpersonal, listening and communication skills.
Accuracy and attention to detail.

Benefits

Free Health Insurance
Daily meals at oAice
Gym Membership
Discounted Parking
Employee discount scheme covering numerous outlets
Flexible working hours

Work Permit Specialist

Job Description