CRM & Leads Manager - No experience needed

Join a reputable and fast-growing property team where structure, organisation, and performance tracking play a key role in success. We are looking for a detail-oriented and proactive CRM & Leads Manager to oversee incoming enquiries, manage the CRM system, and ensure leads are handled efficiently across the lettings and sales teams. This role is ideal for someone who enjoys systems, follow-ups, and optimising processes.

The Role

As CRM & Leads Manager, you will be responsible for managing all incoming property enquiries and ensuring they are properly logged, assigned, followed up, and tracked. You will act as the link between marketing, ads, and agents, helping maximise conversion and response times.

Your responsibilities will include:

Managing and maintaining the CRM system

Handling and organising incoming leads from portals, ads, social media, and enquiries

Assigning leads to the appropriate letting or sales agents

Monitoring response times and follow-up activity

Ensuring client and property data is accurate and up to date

Tracking lead performance and basic reporting

Supporting agents with CRM usage and best practices

Working closely with the Ads Specialist and marketing team to improve lead quality

Identifying gaps and opportunities to improve lead conversion processes

What We’re Looking For

No previous CRM or real estate experience required – full training provided

Strong organisational skills and attention to detail

Comfortable working with computers, systems, and basic data entry

Ability to manage multiple enquiries and priorities efficiently

Good communication skills and a structured mindset

Proactive, reliable, and willing to learn

Ability to work independently and as part of a team

Fluency in English; additional languages are an asset

What We Offer

Key role within a growing property business

Direct impact on lead conversion and agent performance

Supportive, professional, and collaborative team environment

Opportunity to grow into an operations or performance management role

If you enjoy structure, systems, and improving performance behind the scenes of a property business, we would love to hear from you.

About Us

Company Description

QuickLets is a locally based Real Estate Letting Specialist and the only company on the island that focuses solely on property rentals. With a well-trained, flexible, and down-to-earth team, we have vast knowledge of the industry. Our advanced website and use of the latest technology allow us to offer superb service to all clients. Our mission is to make renting property in Malta as simple and easy as possible for both tenants and landlords. QuickLets provides a user-friendly experience, directing clients to popular locations, hot properties, and allowing landlords to manage their listings directly.

CRM & Leads Manager - No experience needed

Job Description