AVJ Finance Ltd is looking for a well-organised Administration Executive to keep our client operations moving smoothly.

We deliver outsourced accounting, bookkeeping and finance support to businesses in Malta. What holds it all together is simple: the right people, placed with the right client, and given the time to do the job properly. You are matched with one client rather than moved from job to job, so you get to know their business inside out, work with a settled routine, and grow into the role over the long run.

About You

You are the person who notices the gap in the diary, the missing signature, the email nobody answered.
You juggle several tasks at once without letting any of them slip.
You have worked in an office, administration or client support role before, ideally somewhere records and deadlines mattered.
You write clearly and politely in English, and Maltese is a welcome addition.
You are discreet with confidential information and calm when the day gets busy.

Your Responsibilities

Your working week is likely to include:

Managing correspondence, calls and client requests, and making sure each one lands with the right person.
Maintaining orderly digital and physical filing, including client records and documentation.
Preparing letters, forms, engagement paperwork and internal templates.
Coordinating diaries, meetings and deadlines across the team.
Supporting the finance team with invoicing, document collection and follow-ups.
Keeping trackers and internal registers current and reliable.

What We Offer

A varied role where no two mornings look quite the same.
A professional environment in which good administration is recognised as essential, not incidental.
A steady placement with one client and the chance to become a genuine part of their team.
Practical training and scope to broaden into finance or operations over time.

Interested?

If keeping things in good order is second nature to you, submit your CV via the Apply button.

Administration Executive

Job Description